Registry & desk officers
You register incoming correspondence, record each movement as files leave your desk, and follow the ones you care about.
- Register and log documents
- Record movements between offices
- Follow files and receive nudges
Government of Anambra State
Official file register
Every file,
Every file,
always accounted for.
DocTracker records the movement of documents, letters and files from office to office across every ministry, department and agency of Anambra State — so no correspondence is ever lost, and no file sits unattended without somebody being told.
- Every MDAOne register, government-wide
- Every movementTimestamped and attributable
- Every delayFlagged before it is forgotten
Accounts are issued by your MDA administrator. If you do not have one yet, speak to your registry or ICT desk.
The problem
A file leaves your desk and disappears.
In a paper registry, the only record of where a document went is the memory of whoever carried it. Files stall on desks for weeks, nobody knows who is holding them, and answering “where is that memo?” means walking the corridors. DocTracker replaces that with a written, timestamped trail that anyone with access can read in seconds.
How it works
Three steps, mirroring what already happens on paper.
Nothing about your registry procedure changes. DocTracker simply records each hand-over as it happens, and watches the clock.
Register the file
Registry logs the document once — reference number, subject,
priority and the office it starts in. It now has a permanent
identity in the system.
Record each movement
Every time the file changes hands, the movement is recorded
against the officer and office receiving it, with the date, time
and any minute attached.
Let it nudge you
Each file carries an expected turnaround. If it stalls beyond
that window, everyone following it is notified automatically —
before it becomes a query.
Capabilities
What the system gives you.
Unbroken trail
Every document carries a complete record of who held it, in
which office, and for how long — from registration to conclusion.
Automatic nudges
Set an expected turnaround per file. When it is exceeded, the
people following that file are alerted without anyone chasing.
Controlled access
Decide who may move a document and who may only watch it.
Staff see their own files; administrators see their MDA.
Executive oversight
See where files are piling up across every MDA, which have
stalled longest, and how each ministry is performing.
Project tracking
Follow capital projects through award, mobilisation, execution
and certification — with physical progress set against payment.
Reports & briefings
Generate the briefing a Commissioner actually needs, from live
data, without anyone compiling a spreadsheet by hand.
Find anything
Search by reference, subject, office or officer, and get an
answer in seconds rather than a walk to the registry.
Audit ready
Every action is logged against a named user. The trail is
evidence, not recollection.
Who it is for
Find yourself here.
What you see when you sign in depends on your role. Every account is created and scoped by an administrator.
MDA administrators
You run your ministry's registry: creating accounts and offices, and seeing every file moving anywhere inside your MDA.
- Everything a desk officer can do
- Create users, offices and categories
- See all documents across your MDA
Executive oversight
You look across government rather than inside one ministry — where files are stuck, and which MDAs are moving.
- Every MDA, every document
- Cross-government reports
- Onboard new MDAs
